Carrier Invoice Upload & Earnings Guide | Wajeeh Platform

The Invoices - Wajeeh section allows carriers to track earnings from completed trips, monitor payout status, and upload invoice documents for each trip. This guide walks you through viewing your unpaid and paid invoices and submitting an invoice attachment for payment processing.

Overview

Once a trip is completed, it appears in your Invoices - Wajeeh list under Financials. For each completed trip, you are required to upload an invoice that matches the breakdown shown on the platform before your payout can be processed.

Navigating to Invoices - Wajeeh

Log in to your Wajeeh carrier account
From the left sidebar, click Financials to expand the section
Click Invoices-Wajeeh

You will land on the Invoices - Wajeeh page showing all trips eligible for payout.

Step 1 — Set a Date Range

At the top of the page, use the Date Range field to filter invoices by a specific period.

Click the date range field (e.g. 23/04/2026 - 23/05/2026)
Select your preferred start and end dates from the calendar
The invoice list will automatically update to show trips within that period

Click the ✕ icon next to the date range to clear the filter and view all invoices.

Step 2 — Switch Between Unpaid and Paid Invoices

The page has two tabs to help you track your earnings:

Tab	Description
Unpaid	Shows completed trips where the invoice has not yet been paid out
Paid	Shows trips that have been invoiced and payment has been processed

Click the relevant tab to switch your view. The Unpaid tab is selected by default when you open the page.

Step 3 — Search and Sort Invoices

To search for a specific trip:

Use the Search with trip number bar at the top of the invoice list
Enter the booking or trip number (e.g. W1504) to find a specific entry

To sort your invoice list:

Click the Sort By dropdown on the top right of the list
Select your preferred sort order (e.g. Newest)

Step 4 — Review Your Invoice List

Each row in the invoice list displays the following information:

Column	Description
Booking & Trip No.	The unique booking number and trip reference (e.g. W1504 / W1504A)
Trip Completed On	The date and time the trip was marked as completed (e.g. 20/05/2026 03:50 PM)
Driver & Truck	The driver name and truck plate number assigned to the trip (e.g. Kit Kat / 4444qqq)
Invoice	Upload button — click to attach your invoice document for that trip
Subtotal	The base trip amount before VAT (e.g. SAR 7,300.00)
VAT	The VAT amount charged at 15% (e.g. SAR 1,095.00)
Total	The full amount including VAT (e.g. SAR 8,395.00)
Payout Status	Current payment status — Unpaid or Paid

Step 5 — Upload an Invoice Attachment

For each completed trip, you must upload an invoice document that matches the platform's breakdown before your payout can be processed.

Locate the trip you want to invoice in the list
Click the Upload link under the Invoice column for that trip
The Invoice Attachment panel will open

Inside the Invoice Attachment Panel

The panel displays a read-only breakdown of the trip's financials:

Field	Description
Subtotal	Base amount for the trip (e.g. SAR 7,300.00)
VAT	VAT charged at 15% (e.g. SAR 1,095.00)
Total	Full payout amount including VAT (e.g. SAR 8,395.00)
Wajeeh's VAT Number	Wajeeh's official VAT registration number — use this when preparing your invoice (e.g. VAT653729800266)

Click VAT Certificate ↓ to download Wajeeh's VAT certificate. You may need this when preparing your official invoice document.

Uploading Your Invoice File

Under "Please upload the invoice as per above breakage", click Select file or drag and drop your invoice file into the upload area
Browse your device and select the invoice file that matches the subtotal, VAT, and total amounts shown
Once the file is attached, click Submit to upload it

Your uploaded invoice must match the exact breakdown shown — subtotal, VAT amount, and total — to be accepted for payout processing.

Click ✕ to close the panel without submitting if you need to make changes to your invoice document first.

Important Notes

Invoices appear in the list only after the trip has been marked as completed
You must upload an invoice for each trip individually — bulk upload is not available
Ensure your invoice document references Wajeeh's VAT number (VAT653729800266) when preparing it
Payout status will remain Unpaid until your invoice is reviewed and approved after submission
Use the Paid tab to confirm which trips have been successfully processed

Summary

Step	Action
1	Go to Financials → Invoices-Wajeeh
2	Set a date range to filter invoices by period
3	Select the Unpaid or Paid tab based on what you want to view
4	Search by trip number or sort the list as needed
5	Review the booking details, amounts, and payout status for each trip
6	Click Upload next to the trip you want to invoice
7	Review the invoice breakdown and note Wajeeh's VAT number
8	Download the VAT Certificate if needed
9	Upload your invoice file via Select file or drag and drop
10	Click Submit to send the invoice for payout processing

Need help? Contact Wajeeh Support through the portal if you face any issues with your invoices or payout status.